Temple Community (Calgary) Association

167 Templegreen Road NE

Calgary, AB

T1Y 6G3

Facility Rental Regulations

  Hall Rental Inquiries  403-280-5466

e-mail – temp11@telus.net

– Private functions only – Premises are covered by out door video surveillance.  All fees must be made in cash, visa, mastercard, debit, money order, or certified cheque thirty days before an event. Temple Community Association reserves the right to refuse any rental application. Temple Community Association will not enter into a rental agreement with any person under the age of 21 years. Current, government issued photo ID will be required with all rental contracts.

 

Rental Fees (effective as of February 15, 2010)

 

Large Hall      $600.00 Saturday event + $30.00 GST

Additional $225.00 +$11.25 GST to include use of the Hall for set up on Friday evening.

( Subject to availability.)

$450.00 per event other than Saturday + $22.50 GST

Day conferences: Monday – Thursday 8:00 am – 5:00 pm; 

$300.00 per event + $15.00 GST

Dining seating capacity: 250

Maximum capacity, chairs only: 350 (250 chairs available)

Kitchen and separate bar

Approx. 2600 square feet (62 feet by 43 feet)

 

Small Hall       $400.00 Saturday event + $20.00 GST

$300.00 per event other than Saturday + $15.00 GST

Dining seating capacity: 100;  Maximum capacity, chairs only: 150

Combined kitchen and bar

Approx. 1240 square feet (40 feet by 31 feet)

 

Greenroom     $250.00 per event + $12.50 GST

(Boardroom)    Three hour conference rate $75.00 + $3.75 GST

                        Maximum capacity, boardroom style: 25; Maximum capacity, chairs only: 40

Combined kitchen and bar

Approx. 1120 square feet (35 feet by 32 feet)

 

Tables             Large Hall – We supply 40 – 6 foot tables and 20 – 60 inch round tables

                        Small Hall – We supply 15 – 6 foot tables and 6 – 60 inch round tables

Board Room – We supply 12 – 3ft X 3 t tables and 40 upholstered armchairs.

***Table and Chair numbers may vary slightly from those stated above due to unforeseen circumstances.***

Damage Deposit is $600.00, and applies to every rental.  It is refunded within 10 – 14 business days, provided there is no damage assessed and no violations of the rental agreement by the person or group renting have occurred.

Current Members of the Temple Community Association will receive a $50.00 discount towards full day events.

Children’s Birthday Parties;  Three hour rental of Small Hall(between the hours of 8:00am and 3:00pm) for $100.00 + $5.00 GST + $600.00 damage deposit ( Saturday & Sunday only). Additional hours at $40.00 per hour plus GST(before 5:00pm). Child must live in household. Sufficient adult supervision must be provided. Rental (including all clean up) must be completed by 5pm.

Extras:

Large and Small Hall; pop dispenser and pop canisters (at $40.00 + $2.00 GST each)

One canister = approx. 70 x 12 fl. oz.  Must give 4-6 week’s notice for order.

 

Set Up:

The tenants are responsible for setting up tables and chairs for their event. Renters will be granted access to the Hall at an agreed upon time and this will be recorded on the rental contract. Tables are not to be dragged across the floor, but must be lifted and carried. Always check that table legs are locked in place.

Damage Deposit and Cancellation Policy:

The Damage Deposit is due at the time of booking as a Holding Fee. All fees are to be paid in cash, debit, visa, mastercard, money order or certified cheque. One hundred per cent (100%) of the Damage Deposit (Holding Fee), minus a $50.00 non-refundable administration fee, will be refunded provided notice of cancellation is received in writing within 90 days of the event. In the event of cancellation with less than 90 days notice prior to the event $500.00 will be refunded. Notice of cancellation, in writing,  must be given not less than 30 days prior to the event or no refund will be given (this also applies to bookings made less than 30 days before the event). A non-refundable administration fee of $50.00 will be charged to all cancelled rentals.

Cleaning:

(Tenant must supply all cleaning products)

Tenant is to leave the building in the same condition it was prior to the rental. This means:

·        Remove all decorations taking care to remove all tape used.

·        All garbage is to be bagged and removed to the metal garbage bin outside in the parking lot. Garbage must be placed inside the metal bin.

·        Spillage must be cleaned up immediately.

·        Kitchen must be cleaned totally, this includes: counters, appliances, sinks, wiping of any spills on walls and cupboard doors.

·        All Events – Unless otherwise noted on the contract, tables and chairs must be cleaned and left out to be put away by Hall Cleaners. A charge of $25/hour will be assessed should the Hall Staff be required to clean any tables or chairs or should they be required to unstack the tables and chairs to check them for damage and dirty surfaces.

The Building must be vacated by 2 A.M. The Hall Cleaning Service arrives at 2 A.M. All tenant property must be removed. Goods left unattended are left at owner’s risk.

 

Fire Alarm

Do Not use propane fuelled warmers, sparklers, or fog machines in the building as this will set off the fire alarm. All of the security deposit will be forfeited should the alarm be set off. If the alarm goes off your event could be closed down. There will be an additional charge of $500.00 collected at the event to cover the cost of the bill from the Fire Department. Failure to pay this charge will result in your event being closed down.

 

Decorations

All decorations are to be affixed with masking tape only and must be completely removed at the end of your function. All candles must be contained in a glass holder with water i.e. floating candles (the candle flame must remain below the rim of the holder).  No throwing of confetti or rice inside the hall as these items stick to the floor and are very difficult to clean up.

 

Outside Cleanup and Smoking

Tenant is responsible to sweep outside the front door should confetti or rice be thrown outside. Tenant is responsible to clean up outside of Hall items such as cups & plates, napkins, balloons, and cigarettes. There are two containers outside in which cigarette butts should be placed, or the tenant is required to sweep up improperly disposed cigarette butts. Smokers must be at least 5 meters from any doorways.

 

Offsite Rentals 

The Hall does not provide the following items:

• Tablecloths and centerpieces
• Dishes and cutlery

 

Liquor

A liquor license is required prior to picking up the keys. You are responsible for license, liquor and bartender.

It is suggested that bartenders have Pro Serve certification.

Absolutely no alcoholic beverages are to be consumed by minors.

Please note that no liquor is to be consumed outside on the premises.

Your damage deposit will be forfeit and your event may be closed down should you be in violation of Alberta Gaming and Liquor Commission regulations, which are available on their website.

 

Extra Charges include but are not limited to the following:

***It is suggested that the tenant and Hall Rental Director make a visual inspection of the facilities prior to the event. All prior damage should be reported. It is the tenant’s responsibility to clarify concerns.***

Stage: $50.00 will be assessed if the stage is not left in the same place as it was found.

Garbage: $50.00 will be assessed should the tenant not remove all their garbage to the metal bin in the parking lot. Garbage must be placed inside the bin.

Cleaning: $25.00 per hour will be assessed for any extra cleaning, when required. A cleanup checklist will be given to each tenant when they are issued keys.

Tables and Chairs: Unless otherwise noted on the contract, the tables and chairs must not be stacked and/or replaced in storage area by the tenant. $25.00 per hour will be assessed should the cleaners be required to unstack tables and/or chairs to check for damage and/or insufficient cleaning.

Security: $300.00 will be assessed if the Hall is not secured or any doors left unlocked.

It is the tenant’s responsibility to ensure that the Hall doors are locked securely when leaving the premises and that no unauthorized persons remain inside. Do not admit anyone into the building that is not in your group.

All or part of your damage deposit will be forfeited if the premise is not cleaned sufficiently or, should the premises and/or property not be vacated by 2:00A.M. following the event.

Damages:  Should damage result and repairs are required; labor costs will be assessed at a minimum rate of $30.00 per hour plus materials. The remainder of the damage deposit will be returned upon completion of the work.

Parking:  All of the damage deposit will be forfeited if an automobile is left unattended in front of any doors, on the grass or in any other unauthorized area other than for loading or unloading.  No parking or driving on the grass.  Do not block driveway.

Keys:  $200.00 will be assessed for any broken keys, or should the keys be returned late after the agreed upon date, or not be left in the key drop box by 2:00 A.M. All of the damage deposit will be forfeited as a result of lost keys.

 

Policies:

ALL of the Damage Deposit will be forfeited and your event will be shut down if the Hall is used for any purpose other than that stated in the rental contract. The Temple Community Association reserves the right to have a representative inspect the premises at any time during the function – this may include having a representative onsite during the entire event.

Your event may be shut down and your security deposit forfeited if disruptions are caused by you or your guests which result in the Police being called out to the Hall.

The tenant is responsible for the actions of their guests and the security of the building. Do not admit anyone into the building that is not in your group.

No events are to be open to the public with tickets sold at the door.

No events are to be for personal profit.

Out of respect and consideration for our neighbors, the Hall doors must remain closed after 10:00pm. Please ensure that outside noise is kept to a minimum.

Appeal of any assessed charges must be made in writing to the Temple Community Association Board of Directors. Damage Deposit will be held pending a Board decision. This decision will be made in writing within 30 days.

***Prices subject to change without notice***